How to print custom barcode asset tags
Making labels on your home or office printer has never been easier. Barcode labels can help with a variety of business-related tasks — from setting up a system for tracking inventory to monitoring shipments to clients.
When creating labels, it’s important to make sure you’re using inventory information that’s up-to-date. You’ll want to check that you have accurate information for all of your items, which should include a description of the project, its cost and location, as well as supplier/vendor information and minimum inventory amount. Make sure that you have all of this information formatted in a way that’s easy to use, ideally in an Excel spreadsheet.
Next, you’ll need to select the size and style of your label. Typical label shape options include square, rectangle and circle. When selecting your label size, be sure to consider what kind of information you want to include on the label. If you just want your company logo and a barcode, then a circular label might be best, but if you want to also include your address and phone number, then a rectangular label would be the way to go.
You’ll also have to decide whether you want barcode labels, numbered labels, or just plain labels with text. Many reputable tag dealers will also give you a choice between 1D and 2D barcodes. 1D barcodes feature small, vertical bars spaced at varying intervals. 2D barcodes, sometimes known as QR codes, are matrix barcodescontaining an assortment of different-sized squares, looking a little like a scrambled checkerboard.
When selecting the label that best fits your needs, be sure to consider what kind of item the label will be used to identify. If it’s for a library book, then just a barcode label might suffice, but if it’s for company tools that are taken to different worksites, a barcode label that also includes the company’s name and address is probably best.
While any label will help with identifying and organizing inventory items, more and more people are choosing barcode labels because they make keeping track of inventory and entering product information into a company database easier and faster. Further, the cost of barcode scanners continues to decrease, making this technology more affordable.
When it comes to designing your label, it’s important that labels are clear and easily recognizable, and not overly complicated. You may also want to include your company logo on the label in order to increase brand visibility. To do this, you’ll need to find a digital version of your logo (appropriate file formats include .jpg, .gif, .png and .tiff) and upload it to the label template. There are also a variety of colors to choose from, but be sure to select something that is easy on the eyes and works with the other design elements on the label.
You will typically be able to include up to three lines of text on a label. Usually people use this space to display the company’s name, address and phone number. Make sure that you double-check all copy to ensure that it’s spelled correctly. For barcode labels, you’ll also have to select the starting number as well as the specific series of numbers you would like in the code. If this is your first batch of labels, it often makes sense to choose “1” as your starting number. The length of the barcode can run from one to nine digits long.
Once you’ve configured your labels, they will appear in order as a downloadable, printable PDF file. Print the labels out on a blank adhesivelabel sheet, and you’re ready to go.